Affiliate Grant Administrator 

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Terms of Employment:

Work Week:                            Full-time  (maximum 37.5 hours/week)

Location:                                764 Division St., Cobourg ON K9A 5V2  - Option to work a few days from home

 

Reports To:

CEO and Director of Business Operations

 

Position Type:

12-month contract

 

Job Summary:

Habitat for Humanity Northumberland (HFHN) is seeking an Affiliate Grant Administrator to support the Director of Business Operations and Bookkeeper to implement administration of a provincial grant as well as additional affiliate administration. Specifically, the position will be responsible for tracking and reporting information to the provincial government.  The ideal candidate will have a strong financial acumen and comfortable working in spreadsheets.

 

Duties and Responsibilities:

Affiliate Grant Administrator will be responsible for the following:

Program Administration:

• Track and input data related to the grant in a timely and accurate manner.

• Maintain detailed records and documentation for reporting.

• Liaise with HFHN’s bookkeeper to ensure that all program-related financials, including invoices, stipends, and other expenditures, are tracked, recorded, and paid accurately.

Financial Tracking and Reporting:

• Prepare regular financial summaries and reports for internal review and grant reporting purposes.

• Monitor budget allocations and expenditures, identifying variances and assisting with budget adjustments.

• Assist in the preparation of financial reports required for grant compliance, audits, and board updates.

Software and Data Management:

• Utilize HFHN’s accounting software (Autoentry, Sage) for tracking expenses, reconciling accounts, and generating reports.

• Maintain and analyze data in Microsoft Excel, track progress and performance metrics.

• Support database management and ensure accurate data entry and integrity across all platforms used.

Affiliate Administration:

• Provide administrative support to the Director of Business Operations and other staff as needed.

• Coordinate schedules, maintain digital filing systems, and organize affiliate documentation in compliance with retention policies.

• Contribute to process improvements related to grant administration and affiliate reporting workflows.

 

General Requirements:

• Work, as part of a cohesive team, to meet key performance indicators;

• Maintain all records in accordance with Habitat policies (including retention and confidentiality);

• Promote the mission and vision of Habitat for Humanity Northumberland;

• Follow all Health and Safety policies and procedures; and

• Work in a manner that is safe and respectful for self and all other employees and volunteers.

 

Qualifications:

• Strong communication skills;

• Experience working in finance or bookkeeping;

• Technical competencies including Microsoft Office suite, specifically Excel essential;

• Experience with the management of government grants; specifically TPON;

• Ability to multi-task and meet deadlines;

• Ability to work independently and as part of a team; and

• Commitment to the mission of Habitat for Humanity Northumberland and representing that mission within the community.

 

How to Apply: Applications will be accepted until close of day Friday May 9th.  If a suitable candidate is found prior to the deadline, the job posting will come down. Applications can be sent to applications@habitatnorthumberland.ca.  No phone calls or in person delivery please. All applicants will receive an e-mail confirming receipt of their application, but only those being considered for an interview will be contacted.

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About Habitat for Humanity Northumberland: 

Founded in 1998, Habitat for Humanity Northumberland is a non-profit organization working towards a world where everyone has a decent place to live. Habitat for Humanity brings communities together to help families build strength, stability and independence through affordable housing. Habitat for Humanity Northumberland and its volunteers have assisted 65 family partners in obtaining affordable housing and 181 families maintain affordable housing.   

 

Habitat for Humanity Northumberland is one of 45 local Habitats working in Canada. Habitat for Humanity Canada is a member of Habitat for Humanity International, which was established in 1976 and has grown to become a leading global non-profit working in more than 70 countries. For more information on Habitat for Humanity Northumberland, please visit www.habitatnorthumberland.ca. 

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